Job Description
Adopted 11th December 2014
The Honorary Secretary will be elected from amongst the directors. An individual serving as honorary secretary for Autscape may or may not also hold other committee roles. The honorary secretary will carry out and take day to day responsibility for the administrative tasks needed to facilitate board meetings including preparation of agendas and minutes. They will also be responsible for managing research and media requests relating to Autscape. Ultimate responsibility for ensuring that the administrative responsibilities set out in company law and the articles of association are properly carried out remains with the company secretary.
The Role
Autscape’s Honorary Secretary is responsible for:
- preparing minutes of Autscape board meetings reasonably promptly following each meeting;
- asking the meeting chair to approve the minutes;
- seeking agenda items from directors in good time before each board meeting;
- keeping a record of delayed/deferred items and ensuring these are included in appropriate agendas;
- preparing and circulating a written agenda in good time before each board meeting;
- including with the agenda copies of relevant documents which may be required by the board to assist its decision making;
- supporting the board in its record keeping;
- managing research and media requests.
Supporting the Board
The honorary secretary assists the company secretary by helping to ensure that directors have the right information to enable them to make informed decisions and fulfil their responsibilities.