1. Approvals
1.1. Approval of the minutes of the Jan 2026 meeting as posted to the list on 24th Feb 2026
2. Ratifications
2.1. Ratification of the decision proposed by The Treasurer that we pay £100 as settlement for image copyright violation to PicRights on behalf of APA-Defacto Datenbank und Contentmangement GmbH, as posted to the list on 05/02/2026 (8 For)
3. Proposals
3.1. Elaine proposes we purchase a new mobile phone and allocate up to £200.
Note: Kacey has sent us the SIM card for the Autscape phone but the actual phone it was in belonged to them. It is now time we bought our own phone. I know we can get cheaper ones but a smart phone is needed. It isn’t only used for phone calls and text messages. At the event I may have to email or google something or look at the timetable. This should really be the info@ phone as well.
3.2. Elaine proposes that we make £1000 available for bursary fund for Autscape 2026
3.3. Heta proposes that Autscape becomes a non funded Associated partner to the Erasmus project.
Note: we previously agreed to be an active member of the Erasmus project but unfortunately being in the UK we are excluding from this. However, as this is a project we have already decided we are interested in it has been agreed that Autscape can stay involved but only as Associated partner. This means we will be acting more in an advisory role than taking on any project work that come from this.
4. Follow ups
None
5. Role reports
5.1.Chair
5.2. Company Secretary
5.3. Treasurer
5.4. Event manager online 2026
5.5. Event manager Autscape 2026
5.6. Chair of Fundraising sub committee
5.7. Tech co-ordinator
5.8. Membership secretary
6. AOB
Confidential - Part 2
7. Nominations for
7.1. Chair
7.2. Vice Chair