Agenda for the September 2026 board meeting
Approvals
1.1. Minutes of the 25th July board meeting as posted to the list on 26th Sept 2026
1.2. Minutes of the in-person board meeting held at Autscape on 19th August 2026 as posted to the list on 26th Sept 2026
2. Ratifications
2.1. The Company secretary proposed that we change the venue for 2027 from The Hayes to High Leigh 16-19th August with extra day 20th August due to the possibility of not being able to meet the numbers for exclusive use at The Hayes, as voted for on list 29/07/26 (7 For)
2.2. The Company secretary proposed that we purchase business cards up to the cost of £20, as voted on list 10/08/26 (7 For)
2.3. The Event manager proposed that the board increase the insurance payment by £73.60 to cover the cost of the indemnity for hiring inflatables for Autscape, as voted on list 10/08/26 (7 For)
2.4. The Company secretary proposed that the following survey be sent to everyone who attended Autscape 2026 https://docs.google.com/forms/d/e/1FAIpQLSc8IcM9ZF-RfJpMdYu3BB7dPoso1J-nYfcg9t9OsO_M4t1weQ/viewform. As decided on list 28/08/26 (7 For)
2.5. The Company secretary proposed that we approve distribution of the following survey https://docs.google.com/forms/d/e/1FAIpQLSeW5z7TuFKbokgDCUWHMSBM98Y6Xb3i7JKG-XTkJLo-8xkBag/viewform for general feedback on Autscape with a deadline for responses to this survey of 30th November 2026. As decided on list 25/09/26 (7 For)
3. Proposals
3.1. The Company secretary proposes that that we hold the AGM on-line on Saturday 21st November.
3.1.1 The Company secretary proposes that we make the AGM a one day event re-running the proposals from Autscape which were recorded.
3.1.2. The Company secretary proposes that the AGM is free to members and people who attended the live Autscape in August 2026 but we charge £5 for others.
3.2. The Company secretary proposes that we run an on-line Autscape over the weekend of Feb 5th/6th and 7th.
3.3. The chair of fundraising sub committee proposes that propose we add the Ben Delo Foundation to our list of organisations that the Fundraising Subcommittee is allowed to request donations from.
Rational: Autistic philanthropist Ben Delo came to my attention two weeks ago, when he made headlines by donating 36 million pounds to Reform UK.
His philanthropic foundation's website is here: https://delo.org/
According to the website, Delo's philanthropy focuses on four areas, one of which is neurodiversity. The website says:
'Neurodiversity and young people with autism
Recognising that some of the greatest minds need to be given the space and environment to succeed, Ben also believes it is critical that neurodiversity is better understood, and that neurodiverse people are championed. He supports causes which recognise that diversity in the way that people think – and how they interpret and share their perspectives – needs to be seen as an asset to be nurtured, not a disability to be managed.'
Some Autscape participants seem outright hostile towards anyone who holds right-wing political views. The Autscape Organisation itself is apolitical, though. So we shouldn't rule out receiving donations from the Ben Delo Foundation, I believe.
3.4. Elaine proposes that we select the following theme for on-line Autscape 2027
Expanding neurodiversity in society
3.5. Elaine proposes that we select the following theme for Autscape 2027
Modern autism in context
4. Follow ups
5. Role report
5.1. Chair
5.2. Company Secretary
5.3. Treasurer
5.4. Event manager Autscape 2026
5.5. Chair of fundraising
5.6. Chair of publicity
5.7. Tech co-ordinator
5.8. Membership secretary
6. AOB
CLOSED PART OF MEETING
7. Election of event manager for on-line Autscape 2027
8. Election of event manager for live Autscape 2027