Agenda for April 2026 board meeting (held 2nd May)
1. Approval
1.1. Approval of the minutes of the March 2026 board meeting as posted to the list on 27th April 2026
2. Ratifications
The Treasurer proposed that we pay the invoice for 2026 membership of EUCAP, costing 210 EUR, and that the board approves £200 to be safe (although the conversion is likely to be much closer to £185). Decision on list 7 For 03/04/26
3. Proposals
3.1. The chair of the bursary committee proposes that bursaries for Autscape 2026 will be awarded in accordance with the Bursary policy as follows:
• Available for all room types
• Not be available to cover the extra night, apart from in very exceptional circumstances.
• Available for personal support workers without the need to justify this by financial hardship.
A bursary will not cover the full amount of the fee. You will also have to justify why you would like a bursary. However, we will not expect you to list all your income and outgoings. We have made this as simple as possible on the application form.
In most cases bursaries will be set amounts and we anticipate awarding 10 bursaries of between £50 and £100. However, we may be able to increase this if funds become available.
The bursary committee will also consider travel expenses as a reason for needing a fee bursary but it will not be able to provide travel expenses as a separate award.
A bursary will not usually be awarded if you have had a bursary in the last two Autscapes
To apply for a bursary either fill in the bursary application form or contact the chair of the bursary committee for help.
The bursary application form is available to download here
To contact the chair of the bursary committee email xxxxxxxxxxxxx or you can write to our address
Applications should be made by 30th June 2026
The bursary committee will consider all applications at the same time and allocate funds.
The chair of the bursary committee will inform you if you have been successful in your application for a bursary and the amount of the award. They will also inform you how to register so the registrar can adjust your fee accordingly.
Funds are limited and to enable as many people as possible to benefit from a bursary please only apply for the amount you would ‘need’ to enable you to go to Autscape.
Please note the above amounts are not restricted and the committee may vary the amount given.
3.2. The Event manager proposes the board approve the following fees for Autscape 2026
Adult full price £520
Adult zero requirements £480
Adult sharing £480
Children 2-17 (and infants in crèche) £320
Infant under 24 months (unless in crèche) 0
Personal support worker (no prog) £400
Professional rate for whole event £795
Extra day adult £140
Extra day child £70
Day fees (from 9am to 10pm including lunch, dinner and 2 breaks)
Professional day fee £200 per day
One day adult fee £130
One day child fee £60
Two days adult fee £240
Two days child fee £100
Whole event days only adult £320
Whole event days only child £150
4. Follow ups
None
5. Role Repors
5.1. Chair
5.2. Company Secretary
5.3. Treasurer
5.4. Event Manager 2026
5.5. Chair of fundraising sub committee
5.6. Chair of publicity sub committee
5.7. Tech coordinator
5.8. Membership secretary
6. AOB