Final minutes of the Autscape board meeting 28th March 2026
Meeting opened 16:07 GMT
Present: Chen, Elaine, Heta, Martha, Martijn, Richard, Trish
No apologies
Observers: two
1. Approvals
1.1. Approval of the minutes of the Feb 2026 board meeting as posted to the list on 23rd March 2026
Carried, 7 for
2. Ratifications
None
3. Proposals
3.1. In accordance with Appendix B of the Event management policy, The company secretary proposed that the Event manager for Autscape 2026 be informed that we wish to raise the reserves and this should be taken into account when calculating the fees.
Appendix B: https://login.autscape.org/mailman/private/board2026/attachments/20260328/d86a321a/attachment-0001.pdf
Carried, 7 for
3.2. In accordance with Appendix B of the Event management policy, The company secretary proposed that Autscape does not contribute a lump sum to the budget of Autscape 2026
Carried, 7 for
3.3 the membership secretary proposes that we use member mojo for our membership list records. see https://membermojo.co.uk/mm/pricing at a cost of £95 per year
Rationally: Membership status has not really been maintained on our website for some years now, the membership secretary has been keeping the information locally. This may help us get more memberships, and more gift aid, it might pay for itself.
Carried, 7 for
4. Follow ups
None
5. Role reports
5.1. Chair
The chair apologised for his absence at the start of the new term and should have more energy for Autscape going forward
5.2. Company secretary
Nothing to report at the minute
5.3. Treasurer
Nothing to report
5.4. Event Manager Autscape 2026
The event manager reported that things are now underway. Call for proposals is being worked on and so are fees. I am also gathering people to do the various jobs. Registration will open in May.
5.5. Chair of Fundraising sub committee n/a
5.6. Tech co-ordinator
Nothing to report at the moment
5.7. Membership secretary
The membership secretary said that since the meeting has just approved we use MemberMojo he will be working on this.
6. AOB
None
Closed part of the meeting
7.1. Nomination for chair of Fundraising sub committee
Nominee: Chen
Carried, 7 for.
7.2. Nomination for chair of Publicity sub committee
Candidate: Leneh
Please vote for or against Leneh as chair of the Publicity subcommittee
Carried, 7 for.
7.3 Fundraising approval
Heta asked if the Fundraising subcommittee could proceed to approach previously approved potential sponsors without further permission from the board. Elaine confirmed that the approval given was until further notice so it still stood.
7.4. Bursary Committee
(confidential item redacted)
Meeting closed at 17:13 GMT.