Final minutes of the in person Board Meeting, 6th August, 5.30, The Hayes
Meeting opened 17.38
Present: Elaine, Heta, Kacey, Martijn, Richard, Trish
Apologies: James
Observer: Martha
Chair: Elaine
The Agenda was adopted.
1. Postal Address
Background: The postal address is currently Larry's home address. Larry had discovered that it shows up google maps so he thought it best to advise the board as In theory people could actually turn up expecting to find Autscape staff.
The board briefly discussed alternatives eg. A PO box and a mail forwarding company. Some of these have been tried before unsuccessfully. Various board members offered to use their home addresses and the decision was differed to the list.
2. Approval of the Safeguarding policy
The Company secretary proposed the board approve the Safeguarding policy as sent to the list on 3rd August 2025
Motion passed - 6 For
3. Venue
Elaine asked Martha (registrar) to report the total number of booked which was as follows:
201 came and stayed
9 day people were booked, 8 came
5 cancelled and lost their money
2 no shows
3 unsold places
There was a brief discussion re the affordability of The Hayes for 2026. It was noted that the minimum for exclusive use at the Hayes is 247 whereas the minimum number for exclusive use of High Leigh is 169
Further discussion was deferred to list
Trish left the meeting at this point
4. AOB
4. Martijn mentioned that the logo that had been used by Ian in the handbook and various other literature was not the official logo.
Further discussion around this was deferred to list
meeting closed 6.25