Agenda for board meeting 24th May 2025
1. Approvals
1.1. Approval of the minutes of the April 2025 meeting as posted to the list on 23rd May 2025
2. Ratifications
3. Proposals
3.1. Heta proposes that we talk to the Dutch businessman Bas Overtoom as a potential sponsor.
Rationale: He works at a global company, Nemko Digital, supporting other companies to use AI in responsible ways, in compliance with laws and regulations. He plans to launch a worldwide network focusing on autism and AI. His motivation in this is his autistic son. He has contacted the AIRA project to learn about autistic perspectives, inviting many of us, including me and Martijn, to a seminar that he will run in Amsterdam in September, where he hopes to connect people who have similar goals, and to gain some new ideas and feedback on his plans.
Bas is also interested in autistic-led conferences as one potential platform to discuss his ideas.
Should the board agree then further discussion and decision should be made regarding what sponsorship package can be offered and for what price.
3.2. The Chair proposes a tiered sponsorship structure as a guideline for obtaining sponsorship consisting of bronze, silver and gold packages as follows:
Bronze - £500
- Company logo on the handbook back cover
- Company logo on selected social media posts relating to the event
- Company logo on sponsor display board
Silver - £750
- As Bronze plus
- Company logo on Autscape's website
- Unmanned display space
Gold - £1500
- As Silver plus
- Company profile in handbook
- Link/profile on website
- 1 delegate fee covered to man the display space
This will leave scope for adding a platinum package later and we can still offer bespoke packages if necessary.
3.3. The Company secretary proposes we hold an online AGM event for the weekend of Feb 6th, 7th and 8th with the AGM itself being on 7th Feb 2026.
3.3.1. The Company secretary proposes Kacey be appointed Event manager for the online event.
3.3.2. The Company secretary proposes the event be called ‘Further exploring of autistic space’.
4. Follow ups
None
5. Role reports
5.1. Chair
5.2. Company Secretary
5.3. Treasurer
5.4. Tech coordinator
5.5. Fundraising coordinator
5.6. Event manager 2025
6. AOB
Closed part of the meeting
7.1
Heta proposes that we nominate an Autscape candidate for the EUCAP board elections.