Draft Agenda for Autscape Board meeting 22 March 2025
1. Approvals
1.1. Approval of Final Minutes for Autscape Meeting 6th January 2025 as posted to the list on 17th March 2025
1.2. Approval of Final Minutes of Autscape meetings 9th January 2025 as posted to the list on 16th March 2025
2. Ratifications
None
3. Proposals
The Chair of the Bursary committee proposes that the board approve the Guidelines
for allocating bursaries for Autscape 2025 as follows:
Bursary information
In accordance with the Bursary policy the board have decided that Bursaries for Autscape 2025 will be:
• Available for all room types.
• Not be available to cover the extra night, apart from in very exceptional circumstances.
• Available for personal support workers without the need to justify this by financial hardship.
A bursary will not cover the full amount of the fee. You will also have to justify why you would like a bursary. However, we will not expect you to list all your income and outgoings. We have made this as simple as possible on the application form.
In most cases bursaries will be set amounts and we anticipate awarding 10 bursaries of between £50 and £100. However, we may be able to increase this if funds become available.
The bursary committee will also consider travel expenses as a reason for needing a fee bursary but it will not be able to provide travel expenses as a separate award.
A bursary will not usually be awarded if you have had a bursary in the last two Autscapes
To apply for a bursary either fill in the bursary application form or contact the chair of the bursary committee for help.
The bursary application form is available to download here
To contact the chair of the bursary committee email jampel@autscape.org or you can write to our address
Applications should be made by 6th May 2025
The bursary committee will consider all applications at the same time and allocate funds.
The chair of the bursary committee will inform you if you have been successful in your application for a bursary and the amount of the award. They will also inform you how to register so the registrar can adjust your fee accordingly.
Funds are limited and to enable as many people as possible to benefit from a bursary please only apply for the amount you would ‘need’ to enable you to go to Autscape.
Please note the above amounts are not restricted and the committee may vary the amount given.
4. Follow ups
5. Role reports
5.1. Chair
5.2. Company secretary
5.3. Treasurer
5.4. Fundraising coordinator
5.5. Technical coordinator
5.6. Event Manager 2024
5.7. Event Manager 2025
5.8. Membership secretary
6. AOB
Closed part of meeting
7. Elections
7.1. Election of Chair
7.2 Election of Vice Chair