Agenda for September 2019 board meeting
Meeting to be held at 2pm GMT on Saturday 28 September 2019
at irc.starlink-irc.org #autscape
Apologies: Debbie, Fergus, Jeremy
1. Approvals
1.1. Minutes of the August 2019 meeting posted to the list on August 6
2. Ratifications
No ratifications
3. Proposals
3.1. Venues for 2020 and 2021
3.1.1. The Venue search coordinator proposes that the board choose one
of the following venues for Autscape 2020
A. High Leigh (Monday 17th to Thursday 20th August) Advance party from
Sunday 16th
B. Giggleswick (Monday 27th to Thursday 30th July) Advance party from
Sunday 26th plus extra night Thursday 30th for a limited number of
people - exact amount to be clarified.
3.1.2. The Venue search coordinator proposes that the board choose one
of the following venues for Autscape 2021
A. The Hayes (Monday 2nd to Friday 6th August - exclusive use) Advance
party from Sunday 1st
B. High Leigh conference centre (Monday 9th - Friday 13 August -
exclusive use) Advance party from Sunday 8th
C. High Leigh conference centre (Monday 16th - Friday 20th August -
exclusive use) advance party from Sunday 15th.
3.2. The Honorary Secretary proposes the following dates, 2-4 pm, for
Board meetings October 2019 – July 2020:
Oct 26, Nov 23, Dec 21, Jan 26, Feb 22, Mar 28, Apr 25, May 23, Jun 27,
Jul 25
4. Follow-ups
No follow-ups.
5. Role reports
5.1. Chair (Martijn)
5.2. Company Secretary (Elaine)
5.3. Honorary Secretary (Heta)
5.4. Treasurer (Jeremy)
5.5. Event Manager Autscape 2019 (Kalen)
5.6. Membership Secretary (Jeremy)
5.7. Fundraising coordinator (Jenny)
5.8. Tech coordinator (Martijn)
5.9. Lists coordinator (James)
5.10. Venue search coordinator (Elaine)
6. Any Other Business
Closed part of the meeting
7. Follow-ups
7.1. Emergency board meetings during Autscape
7.2. The ‘Learnings from Autscape’ presentation
8. (confidential)
9. (confidential)
10. Roles
10.1. Chair
Nominations - Martijn
10.2. Vice-chair
Nominations - none
10.3. Event Manager
Nominations - James
10.4. Lists Coordinator
Nominations – none
10.5. Lists Moderators
Nominations - James
11. Any Other Business (closed part)