Agenda for May 2020 meeting

Agenda for 23rd May 2020 board meeting

Meeting to be held at 2 pm on Saturday 23rd May  2020

at #autscape


1. Approvals

1.1. Minutes of the 18th April 2020 meeting posted to the list on 22nd May


2. Ratifications

2.1. Proposal to cancel the physical Autscape event at Giggleswick School,
     posted to the list on 14th May.

     The proposal was approved unanimously on the list, with last vote
     received on 18th May.


3. Proposals

3.1. Fergus Murray proposes that Autscape should aim to make talks freely
     available online where presenters consent.

3.2. The Programme coordinator proposes that Autscape contributes to the
     purchase of a Zoom subscription for EUCAP, to make an upgrade possible

     - This would allow Autscape to have 100-500 webinar participants at a
       lower cost than by having our own subscription.

3.3. The Honorary Secretary proposes setting a fee structure for small
     satellite events

3.3.1. £50 for one active participant and up to five viewers

3.3.2. £100 for two active participants and viewers up to the maximum number
       allowed by local restrictions on gatherings


4. Follow-ups

No follow-ups.


5. Role reports

5.1. Chair (Martijn)

5.2. Company Secretary (Elaine)

5.3. Honorary Secretary (Heta)

5.4. Treasurer (Jeremy)

5.5. Event Manager Autscape UK 2020 (James)

5.6. Membership Secretary (Jeremy)

5.7. Fundraising coordinator (Jenny)

5.8. Tech coordinator (Martijn)

5.9. Lists coordinator (Kalen)

5.10. Venue search coordinator (Elaine)

6. Any Other Business


 Closed part of the meeting

7. Nominations

7.1. Primary user for the PayPal account

7.2. EUCAP roles

     As we are now a member of EUCAP, they have offered us the opportunity to:

     1. Nominate a candidate for the EUCAP Board

     2. Provide a spokesperson to give a brief presentation about Autscape
        for the EUCAP webinar on 13 June

     3. Nominate up to 5 people who want to reserve places to attend the

     Information regarding these should be delivered by 31st May to

7.2.1. Candidate for the EUCAP Executive Board

7.2.2. Spokesperson to present on Autscape

7.2.3. Webinar attendees


8. Any Other Business