Agenda for November 2018 meeting

Agenda for November 2018 board meeting

Meeting to be held at 5pm GMT on Saturday 10 November 2018
at #autscape

Apologies: James

1. Approvals

1.1. Minutes of the October 2018 meeting posted to the list on 10th
     November 2018

2. Ratifications


3. Proposals

3.1. Elaine proposes that we book High Leigh conference centre (12-15th
     August) for Autscape 2019.

     Note: since Kings Park is no longer available, this eliminated our
     first choice at the previous meeting. Although our second choice was
     Giggleswick, we were not happy with the only date available being at
     the end of August. High Leigh was not originally included in the
     shortlist, but we have recently discovered that it is a viable option.

4. Follow-ups


5. Role reports

5.1. Chair (Martijn)
5.2. Company Secretary (Elaine)
5.3. Honorary Secretary (Elaine)
5.4. Treasurer (Jeremy)
5.5. Event Manager Autscape 2018 (Kalen)
5.6. Membership Secretary (Jeremy)
5.7. Fundraising coordinator (Jeremy)
5.8. Tech coordinator (Martijn)
5.9. Lists coordinator (James)
5.10. Venue search coordinators (vacant)

Note: Role reports in advance will help keep the meeting short.

6. Any Other Business

Closed part of the meeting

The full confidential part of the agenda is in the board list archives. 
Below is a summary suitable to publish on the open web.

7. Role elections

7.1. Venue search coordinator


7.2. Bursary committee member

     Candidates: Trish, Heta and Kalen*
     (*subject to the board agreeing it can be a non board member)

7.3. The chair proposed that we appoint Kalen as the Event Manager for
     Autscape 2019.

8. Confidential issues regarding specific individuals

8.1. Action regarding [REDACTED]

8.2. Action regarding [REDACTED]