Agenda for March 2018 meeting

Agenda for March 2018 board meeting

Meeting to be held at 2pm GMT on Tuesday 27 March 2018
at #autscape

Apologies: Larry

1. Approvals

1.1. Minutes of the January 2018 meeting posted to the list on 7th
     March 2018

1.2. Minutes of the February 2018 meeting posted to the list on 21st
     March 2018

2. Ratifications

No ratifications.

3. Proposals

3.1. The Company Secretary proposes that the board approve the revised
     Complaints policy posted to the list on 25th March 2018.

3.2. Remaining fees questions

     See background information on the board list.

3.2.1. The Event Manager proposes that there is an opportunity provided during
       online booking for bookers to add a donation of any amount to be paid
       along with their fee (the default will be zero).*

3.2.2. The Event Manager proposes that the £50 fee to make doors lockable
       is paid by the individuals who request it, not spread among all
       participants’ fees.

3.2.3. The Event Manager proposes that rather than advertising a specific
       dependants’ fee that those who need help with fees for support
       workers or other dependants are dealt with on a case-by-case basis
       through the bursary scheme.

4. Follow-Ups

4.1. Meeting with Autistic UK

5. Role Reports

5.1. Chair (Martijn)
5.2. Company Secretary (Elaine)
5.3. Honorary Secretary (Elaine)
5.4. Treasurer (Jeremy)
5.5. Event Manager Autscape 2018 (Kalen)
5.6. Membership Secretary (Jeremy)
5.7. Fundraising coordinator (Jeremy)
5.8. Tech coordinator (Martijn)
5.9. Lists coordinator (James)
5.10. Venue search coordinators (Peter and Debbie)

Note: Role reports in advance will help keep the meeting short.

6. Any Other Business


* Unless the board would like to specify otherwise:

  a. The opportunity to add a donation will be available to all those who
     book to come to Autscape, simply because this is the easiest to
     implement. But the programmer could also exclude groups, such as those
     who have requested bursary help.

  b. The donations will go towards bursaries for next year.