Venue Coordinator

The role of Venue Coordinator includes all the duties of a committee member.

Identifying Autscape's requirements for a suitable venue
Co-ordinating the selection of a suitable venue including ensuring that the venue meets essential requirements
Co-ordinating communication with the venue and reporting back to the committee
Checking that necessary administration in relation to the venue is carried out (including booking, contractual arrangements and payment)
Keeping records of information related to the venue
Collecting information relating to accommodation and room sharing, meal provision and other venue-specific information from participants
Overseeing the allocation of accommodation to individual participants
Communicating information about the venue to participants
Gathering feedback about the venue from participants
Recruiting and supervising 'site managers' for Autscape
Checking with other committee members to identify legislation relating to the venue and checking that Autscape complies (e.g. health and safety)

Venue co-ordinator person specification

Commitment to Autscape
Willingness and ability to devote the necessary time and effort
Ability to communicate effectively with the venue
Ability to report back information from the venue to the committee
Ability to keep records of communication with the venue
Being willing to represent the committee's views faithfully to the venue regardless of personal views