Minutes of 23 October 2021 meeting

Minutes of meeting of the Board of Directors of the Autscape Organisation

Meeting date: 23rd October 2021

Meeting time: 14:00 GMT

Meeting Chair: Martijn

Present: Fergus, Heta, James, Kalen, Martijn, Richard, Elaine (from 14:08)

Absent: Jeremy

Apologies: none

No observers.

1. Approvals

1.1. Minutes of the 25th September meeting, posted to the list on 22nd October.

The minutes were approved, subject to correction of an error in the AGM date, 7 for.

2. Ratifications

No ratifications.

3. Proposals

No proposals.

4. Follow-ups

No follow-ups.

5. Role reports

5.1. Tech coordinator (Martijn):

The tech coordinator reported that he had started the transition to the new server. He had wiped everything and was starting from scratch. A new operating system had been installed. The next step will be to choose the first system component to work on. It was not possible to give a time estimate at this point.

6. Any Other Business

6.1. AGM

Elaine reported that she hadn't had time to prepare the paperwork for the AGM, and asked if the AGM date could be moved one week later.

The legal requirements for sending notice of the AGM were checked. Notice needs to be sent 14 days before the meeting, at latest. It was concluded that the AGM date did not need to be changed.

James volunteered to announce the date on the Announce list and Members list. The official notice and details about the meeting and event will be sent later by Elaine.

The meeting was closed at 14.36